Office 365 Groups: Quick tour of new user and admin experiences



Coming up.
Have you seen the Groups option in Office 365? Well, today we take a look at Office 365 Groups. A new self-service
capability to accelerate team collaboration. From collaboration experiences in mail, calendar, files and tasks to integration other Microsoft Cloud services like
Power BI and Dynamic CRM. And if you're in IT or a developer keep watching the see the new management controls, reporting and extensibility options. Microsoft Mechanics I'm joined by Christophe
from the Microsoft Office 365 team. So we've had Office 365 Groups for a while now,
but what is new? Think of Groups as an
easy way to get started with your team Whether you are working on an event, a project or just been promoted as a manager and you want to start communicating with your team. And here what you're looking at is Outlook on the web and I can easily create a group by hitting a plus sign and I'm just going to type a project name
and just hit create. And I can add you Jeremy. Automatically. Press Add. And in seconds, as you've seen what it's done it's created an entry in Azure Active Directory and from there on, that team has
a number of ways to collaborate. As you see, it's got an inbox to discuss things It's got shared calendars It's got a shared set of files and a shared notebook to start ideation or taking notes. So it's much easier to spin up one of these groups then it would have been to create a distribution list or other things we've had in the past? Correct. One of the big values that
customers really enjoy is the notion of self-service that anyone can create those teams,
those projects and get going Now instead of continuing here we just created it, it doesn't have a lot of data let's transition to an existing project
that we've been working on and in this case we're launching a new product. You can see here it's got some existing discussions that the team had, for instance here,
I've shared a great YouTube Channel. And you see, I also have gestures social gestures to approve and acknowledge
some of the great work the team is doing. The other thing that really helps with collaboration
is this notion of a shared calendar You can see here, in blue,
is my work calendar at Contoso and in red are specific events in respect to the team. For instance, later on today we've got an 'Opportunity Review' to
look at some of the data for this marketing opportunity for this new product. And I want to make sure I don't miss this opportunity. So I can easily add this specific instance to my work calendar so that it's on my favorite mobile device
and I've got now excuse to miss this specific thing. You see, it took a couple seconds
and now it's part of my calendar. Right. Now the other thing here and again,
we're working on a project that Groups gives us is the ability to manage tasks. You can see here Planner is something
we've just started rolling out to first release customers You can see here, I've got a
dashboard of different projects I'm working on. If we double click back to that project we're working on the product launch. you can see there's already a very visual representation of work that needs to get done. And you can see I've got different tasks and another way to look at it is this particular chart view For instance, in this view I can
easily see tasks that are being assigned. For instance, here is a video that needs to be produced and I think I know the right guy to help with that. So I'm just going to assign that to you Jeremy. I might be able to help you there And voila! So we have assigned a task to you Jeremy. One more thing I want to do is,
I want the team to review a document by noon today which is our product strategy. Here I'm typing a message and you can see here, I can automaticly point to the existing file. Here I am picking the product strategy
that we've been working on. I'm going to attach that as a OneDrive attachment, so that again, there's only one source of truth. And team members don't have to mess
with different versions as attachments. I'm just going to do that. Now the next thing that we know happens
particularly when we collaborate is we might need a quick call to discuss
some specific things about the projects. And again, because Groups is
an object in Active Directory here I'm transitioning to, for instance, Outlook 2016, which is also integrated with Groups. You can see over the definition of a Group and I can have a quick poll with the team
that I just initiated. Because it's in Skype it will work across multiple devices like we got here on our phone. There we are now.
We've got a group conversation going. We've got, at least, the two of us currently on the phone but also the other two participants
have been dialed as well So yeah, correct. Automatically, it will see who is available. So here you are on the call. You are able to make it. One thing I want to do for the team members that aren't there,
is to make sure we document any decisions I can easily initiate a note and I'm just going to pick an existing notebook
we've been using for the team And voila!
It's going to record the attendees and we can easily take notes
on the actions that we've agreed on. So beyond all of this were also doing a lot in terms of being
able to collaborate on documents together, right? Now obviously, you're not always in front of
a beautiful Surface Book. So let's show you the experience on the go. Ok. Let's take a look. So here on my phone I'm just going to launch the Outlook Groups app. Right here, it's got the same group
that I was part of that we were having a discussion you can see it's got the requests of me asking
the team members to review by noon and it looks like you liked it already.
So it looks like you're on top of it. And I'm just going to review the changes
that the team members have been making. So I click on files, click on the Product
Strategy Word document. And you can see here,
it's just going to open that document on my phone. Downloading the latest and greatest with
the latest changes. And I'm going to go in edit mode
because I also want to make some changes. and you can easily see here that you're yourself as well as editing the
document. So this is as real as it gets Right. Got it open here on my PC. Great integration with SharePoint, OneDrive,
even though it's an Outlook Groups App Looks like some of the changes have been made. I can easily go back to the discussions
that we're having with the team I can see that you've made your edits and that's great. And since this is an important milestone I also want to notify
another team that dependent on this which is the marketing team. So you can see I can easily @ mention another team
and and post a message Great, you are speaking also to the integration across, getting the other teams And one of the other things we've done with the
technology is actually build it into other Microsoft Services. So we had Michael Tejador on an earlier show,
showing Power BI integration but it's also working in CRM why don't you tell us about that? Yes, again the idea is you know, it's great to work on a beautiful dashboard or work on a sales opportunity if you are in Dynamics by the end of the day, you are probably going to have to
reach out to folks outside of let's say, your data scientist, competency
or your roll as a seller And that's what we've done with the Power BI Team where here you got a dashboard for this project where we're looking at data on the opportunity analysis for this specific product launch. But again, we also want to have discussions and collaborate with the team on specific data points that we're looking at here. And for instance you can see here that the product launch is the same group that were using earlier with planner or just having a discussion. And you can see that
I've got all the dashboard reports and data set And for instance, in this case maybe that opportunity analysis I want to maybe add someone from our finance team to this specific project and in this case I'm just going to add Alex from our finance team
and you can see how I discover Alex And voila! So suddenly Alex is a full time member of
this group and he can help and be a part of the data scrubs and the daily call that we have regarding those data sets. And beyond the integration with Power BI something brand new has the ability to connect with external sources of information straight from within your groups. The Office 365 Connectors Developer Preview
that we've announced recently you can indeed bring in information from third party apps. You can see here you got a new menu with this developer preview and in this case we've already configured
the Bing connector. And what this does is on a daily basis, it's going to curate content that's discussed based on specific keywords. So you can see here for instance, last night you know, the project we're launching
is about solar panels and we want to stay on top of what's going on out there and you can see I've got curated articles that came from Bing.
And you can see our colleague Anne has started recommending reading some of those articles. Very useful for tracking sentiment, especially. But beyond all this,
when I think about this from an IT perspective and that's kind of where my heart is at what happens then on the backend when we've got all these groups being created in Azure AD are there controls to manage that? Yes, we've made a number of
investments over the past year if you can remember that yes, Groups are
stored and managed in Azure but the workloads it uses are things like Exchange Online and SharePoint Online
to name a few in our backend Office 365 And because of that, there are a number of administration capabilities that are natively offered Things like eDiscovery, litigation hold, naming policies and you can even control groups
using PowerShell Cmdlets. So a lot of those controls are inherited from Office 365 from an information protection standpoint but since the groups are actually stored in Azure AD are there controls that we can do to manage
or audit what's going on in Azure AD? I'll show you two recent innovations dynamic membership and audit report. Ok. I've got the list of all the groups in Azure. And for instance, a specific group
is called the marketing team. Now maybe the marketing team is made up of hundreds of thousands of employees in my large organization. And instead of manually adding or
removing members as folks join that organization I can easily configure dynamic membership and you can see here I've got a tab and I've set it to 'yes' And you can see here
I'm doing a query based on an attribute that I got in my directory around department containing the word 'marketing'. So this means it's going to automatically add people who have that attribute of 'marketing' into this large group and as they leave marketing conversely it will remove them from that group, right? Absolutely, you don't have to
worry about doing that manually That's going to save a ton of time
in terms of maintaining those groups but we've also done a lot from a reporting perspective. Indeed, so here I'm in the reporting section in Azure and you can see I'm going to
scroll down to the audit report. And what this does is it gives me all the activities
that are happening around groups and for instance every time a group is created everyone a group is deleted everyone someone added a memeber to a group everyone changed a name of a group So again, it enables you
as the administrator to always know everything that is going on
in respect to Groups within your organization This will really help people monitor all the activities going from an Azure AD perspective but I know we announced quite a few different other controls in December; why don't you tell us about those? The first one is 'Hidden Membership' it's been a top ask for a lot of customers it will give you the ability to obfuscate the list of members or member of a group. Second one is 'Group expiry'. So that the groups that are
being used that maybe an ad hoc team created that no one is using anymore,
it will give you the ability to expire that group and recover the contents stored across
Exchange and SharePoint for instance. And the last one that you've been asking for is
'Hybrid guidance' for all the users that still have mailboxes on prem. So we're going to be publishing documentation on how you use Azure Active Directory connect
to support that scenario And I know for all the developers out there
you are probably wondering can I do some of those integration we saw like on Power BI or in CRM for my own line of business apps?
Are we also providing those extensibility options? Yes, we've announced last November the
release of the Microsoft Graph. And the Microsoft Graph helps you interact with the different API endpoints with the Microsoft Cloud And as you cans see here we do have have fully supported rest API to either create Groups, update groups or just inject conversations conversations
from lets say, line of business apps. similar to what our partner teams at
Microsoft have done such as the Power BI team or Dynamics team
to integrate with Groups So lot's of great new capabilities but
where is this all going? We think Groups is a key part of
collaborations in the future and a great alternative to distribution groups There are a number of innovations that are coming and for instance
the first one is we are going to deliver guest access so folks outside of you Active Directory can be a full team member and engage and collaborate across all those
modalities that I have showed you. Other things we are going to be doing is
deeper SharePoint integration We're also going to integrate with Delve. And last but not least, yes, Yammer will integrate with Office 365 Groups. Welcome news for a lot of people. So where would I get started if I wanted to use Groups right now? Well, again groups are available
in your favorite tennant today so I highly encourage you to start leveraging it to collaborate on projects. So if you haven't started already start using Groups and keep checking back to the Office blog
and Microsoft Mechanics. Thanks for watching. Microsoft Mechanics www.microsoft.com/mechanics

8 thoughts on “Office 365 Groups: Quick tour of new user and admin experiences

  1. I work for a successful MSP. At the risk of being redundant – our clients pay us to manage, monitor and backup their IT infrastructure. However, many clients also ask us to manage projects and sometimes simply give us tasks that don't necessarily fit beneath a formal project. We have enterprise-class tools, but it's my opinion that the teams that are assigned to manage assignment coming from clients are lacking an enterprise-class project management suite. I'm quite excited to learn about Microsoft's investment in Planner! I'm trying to get my hands around how Microsoft Groups, Microsoft Teams, and even Microsoft BI interrelate. I'm confident that what I'll call the Planner ecosystem's integration with Outlook & Azure AD will all but guarantee the quick adoption by companies that manage projects. Bravo Microsoft.

  2. Heard in another webinar that Groups will also soon come with Team Sites, and that the Groups files library will gain the full functionality of Sharepoint document libraries (metadata, ability to display a view in a web part, ability to be edited by workflows, etc.). I think these two additions will cement Groups as our new collaboration platform, replacing a current hodgepodge mix of Box and SP 2010 team sites. Loving the idea of Groups being able to replicate both the ease of use and mobility of Box plus the content management of Sharepoint.

  3. I expect the Office Groups to become the MSFT workload collaboration platform favorite while the yammer stays more like a social network experience. Instead of hooking those two closely together we should see perfectly integrated groups features for building groups, planning tasks, creating and storing content, discuss and approve results, meet online and offline, chat and talk in a unified way and with perfectly designed UI! Think about Delve as the personal start page for your participation in any of those office groups. Brilliantly simple! Like!

  4. Thanks for this update. Can the group calendar be tied into desktop Outlook 2013? I see my group appointments on my personal calendar, but there is not a separate calendar.

    I think I've seen elsewhere that the group calendar can be brought into Outlook 2016 for the desktop, but not earlier versions. Is this right?

Leave a Reply

Your email address will not be published. Required fields are marked *